Step 2: In the Save As dialog, click the Tools button at the bottom and then select General Options. Mark as final. But how can you protect it from being copied or modified? Using a password is one possibility; Use a MODIFY password to allow anyone to open the file but only those with the password to edit it. If not, you can ungroup the graph; that effectively converts it into a picture of the original graph, but deletes the data. Choose Use Destination Theme to keep the theme colors, fonts, and effects of the presentation you are pasting to. Note: RMS allows employees to share restricted documents only within their company or campus. This will reduce the PowerPoint file size and hence the chance of data corruption. For example, you can set up a 2-week interval when your slides will be available. In the Publish Presentation window, select the My Computer tab and head over to the Protection section. To lock the slides, click the File tab in PowerPoint and choose the Protect Presentation command in the Info pane. While entire slides can still be copied, they can't be edited. Step 2: Select a location to save the file and then click on "Tools > General Options" in the Save As dialogue box. However, to grant people access, you need to connect to the Rights Management Service (RMS). You can click File >Info > Protect (Document, Presentation, or Workbook) > Mark as Final to protect your PowerPoint slide from being copied. When you’ve created a presentation that you share locally, or even publicly on the web, you can take some steps to prevent people from altering your work. To get a PDF from Microsoft PowerPoint, however, is a bit of a trick because while PowerPoint can save your presentation in a lot of different formats, as you can see here: what it can’t do is save your presentation as a PDF. The first step in protecting a presentation is the “Mark as Final” command. When a presentation is marked as final, other users can read and view it, but can’t make any alterations. select Mark as Final. Step 5: Another dialog box will appear, click OK. You can then transfer it to a pen drive or CD and distribute it to your learners or colleagues. Step 3: Type a password in the Password to modify box and click OK. Reenter the password to modify and click OK to confirm. I have a powerpoint presentation that i want to show a few people but i dont want them to be able to copy or edit anything. Nothing can be more painful than seeing your carefully designed PowerPoint presentation being butchered by random individuals within your company. Don't worrry. If you lose or forget the password, Microsoft won’t help recover it and you have to remove the password with a third-party utility like PowerPoint Protection Refixer. If you know of any alternative ways to safeguard the slides, please share your ideas in the comment section. Step 2: From the Info pane, click the Protect Presentation command. Protecting the intellectual property in your PowerPoint slides is actually not that hard. Learn how to protect a PowerPoint presentation from editing by creating a PowerPoint picture presentation. It won’t be possible to share your presentation with individuals that are not your colleagues or faculty members. Method #2. Open the PowerPoint file you want to protect. Step 1: Click the File tab to go to Backstage view. Then the password to modify will lock this PowerPoint 2016 presentation and prevent it from being edited or modified. You can set the restriction to your readers so they can read the presentation but won’t be able to change, print, or copy the content. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. With your PowerPoint files combined, you can then save your merged file by clicking File > Save or Save As. For instance, some of your colleagues or your audience members may ask you for a copy. Choose a Paste option. Step 1: Open the PowerPoint presentation you would like to protect and then click on "File > Save As". Watch this video tutorial or skip to the article to learn how this can be done. What parts of a presentation won't be included in a video? Password protection isn't supported in PowerPoint for ODP (Open Document Presentation) files. It is integrated into Microsoft Office and is available for faculty and staff. If you don’t want others to open and modify your PowerPoint presentation, you can lock the presentation. As with the previous method, you can do this right in PowerPoint. Immediate access to the copy protection system via the web site The next time you open it, you will see a yellow MARKED AS FINAL message at the top of the file. You can set a special time period when your audience will be able to view your presentation. Use Source Formatting (K): The copied slide will keep the original theme and formatting as the original presentation. You create a password and no one can view your presentation without entering it first. ), the formatting is retained. ; Choose Keep Source Formatting to copy the theme colors, fonts, and effects of the template you are copying from. The original PPTX file can still be opened and edited. Simply go to File → Info → Protect Presentation → Restrict Access. By default, the output presentation is saved on your PC. 6. This essentially locks the presentation in place, saying that others can read and view … Next time, you can directly open and edit the PowerPoint presentation. Fortunately, PowerPoint includes several tools to help finalize and protectyour presentation Optional: Download our practice presentation. Step 2: In Info tab, click Protect Document button. This method won’t prevent your copyrighted PPT slides from being copied and shared, but it will protect them from being modified. © 2001-2020 iSpring Solutions, Inc. All rights reserved. Then, you have to make a new presentation for parts that you want to keep protected, using those pictures as slides. If you share your PowerPoint slides with other people inside or outside your organization, you may want to control or lock your slides so that they can only be viewed or edited by select people.. Make Your Presentation Read-Only. If you need to share a PowerPoint presentation online but don’t want that the people who get it be able to edit or modify the content then there are many different ways to lock PowerPoint presentation or PPT files. This method won’t prevent your copyrighted PPT slides from being copied and shared, but it will protect them from being modified. And then select Restrict Access option. The first is if you see the words “Read-Only” after the title of the presentation. You may also want to discourage others from editing your file. In PowerPoint 2019, 2016, 2013, and 2010, you have three options: Use Destination Theme (H): The copied slide will use the same theme as the PowerPoint presentation it is pasted into. Removing a password from a document is a simple process, but you have to know the original password. The Microsoft Office has a feature to protect files from being modified or copied through Mark as Final command. Select a location for the output file and from the ‘Save as type’ dropdown, select either PPSX or PDF and click Save. Keep your password in a safe place. When you mark a presentation as final, PowerPoint asks you to save the file. To … Here are the steps: Hope the above tips gave you a brief idea on how to protect PowerPoint presentation from getting damaged. Or maybe you want to spread your presentation’s message to a wider audience – one that’s not limited by the four corners of a room or auditorium. To protect PowerPoint 2010/2013/2016 presentation, use these steps as follows: Step 1: Click on the File tab, choose Save As option. With iSpring Suite, you can watermark your presentation with, for example, your corporate logo or copyright notice like © 2020 John Smith. But, in case, you are calling from the UK, call us on 0-800-635-0761 and our team of expert technicians can offer you simple steps for the same. , PPT, Excel,... etc by random individuals within your company PowerPoint choose... This category this board Knowledge base Users cancel 6 a brief idea on how to a. That hard people know that a presentation as a last step, make sure to the. ’ t be possible to set the watermark and share your ideas in the Publish window! Colors, fonts, and changed by unauthorized others Office and is available for faculty and staff and.. 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